What do they do?

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Also known as:

Administrative Aide, Administrative Assistant, Administrative Associate, Administrative Coordinator, Administrative Office Specialist, Administrative Officer, Administrative Secretary, Administrative Services Assistant, Administrative Specialist, Confidential Secretary, Executive Administrative Assistant, Executive Assistant, Executive Secretary, Management Assistant, Office Administrator, Office Assistant, Personal Secretary, President's Assistant, Staff Assistant, VP Secretary (Vice President Secretary)

Typical Wages

Projected Growth Rate

Employment of Executive Secretaries and Executive Administrative Assistants is projected to Decline 17 percent from 2020 to 2030

Projected Employment in VA

No Data Available
  • -17.6%

    Change

    Ranks #40 in job growth rate
    890

    Job Openings

    Ranks #22 in net job growth

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Education Level

Percent of workers in this field with these degrees:

  • Doctorate or Professional Degree  (1%)
  • Master's degree  (7%)
  • Bachelor's degree  (35%)
  • Associate's degree  (14%)
  • Some college, no degree  (27%)
  • High school diploma equivalent  (15%)
  • Less than high school diploma  (1%)

Typical College Majors

Most Popular Majors that prepare Executive Secretaries and Executive Administrative Assistants

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People in this career often have these skills:

  • Reading Comprehension - Understanding written sentences and paragraphs in work-related documents.
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking - Talking to others to convey information effectively.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Service Orientation - Actively looking for ways to help people.
  • Coordination - Adjusting actions in relation to others' actions.

People in this career often know a lot about:

  • Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

People in this career often have talent in:

  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
  • Written Expression - The ability to communicate information and ideas in writing so others will understand.
  • Speech Recognition - The ability to identify and understand the speech of another person.
  • Near Vision - The ability to see details at close range (within a few feet of the observer).
  • Speech Clarity - The ability to speak clearly so others can understand you.
  • Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

People in this career often do these activities:

  • Schedule operational activities.
  • Execute sales or other financial transactions.
  • Make travel, accommodations, or entertainment arrangements for others.
  • Prepare research or technical reports.
  • Maintain medical records.
  • Prepare documentation for contracts, transactions, or regulatory compliance.
  • Manage clerical or administrative activities.
  • Coordinate operational activities.
  • Answer telephones to direct calls or provide information.
  • Prepare business correspondence.
  • Sort mail.
  • Distribute incoming mail.
  • Greet customers, patrons, or visitors.
  • Compile data or documentation.
  • Order materials, supplies, or equipment.
  • Explain regulations, policies, or procedures.
  • File documents or records.
  • Read materials to determine needed actions.
  • Develop organizational policies or programs.
  • Perform administrative or clerical tasks.
  • Confer with coworkers to coordinate work activities.
  • Transcribe spoken or written information.
  • Record information from meetings or other formal proceedings.
  • Train personnel.
  • Supervise clerical or administrative personnel.
  • Inspect operational processes.

This page includes data from:

O*NET OnLine Career data: O*NET 28.1 Database by the U.S. Department of Labor, Employment and Training Administration (“USDOL/ETA”). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA

U.S. Bureau of Labor Statistics Logo Occupation statistics: USDOL U.S. Bureau of Labor Statistics Occupational Employment Statistics

careeronestop logo Videos: CareerOneStop, USDOL/ETA and the Minnesota Department of Employment & Economic Development

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