Executive Secretaries and Executive Administrative Assistants

What do they do?

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Also known as:

Administrative Aide, Administrative Assistant, Administrative Associate, Administrative Coordinator, Administrative Office Specialist, Administrative Officer, Administrative Secretary, Administrative Services Assistant, Administrative Specialist, Assistant to the President, Confidential Secretary, Executive Administrative Assistant, Executive Assistant, Executive Secretary, Management Assistant, Office Administrator, Office Assistant, Personal Secretary, Secretary to the Vice President, Staff Assistant

Typical Wages

Annual wages for Executive Secretaries and Executive Administrative Assistants in United States

Projected Growth Rate

Employment of Executive Secretaries and Executive Administrative Assistants is projected to Decline 14 percent from 2016 to 2026

Projected Employment

No Data Available

Projected Employment Rankings For Virginia:

  • -14.9%

    Percent Change

    Ranks #24 in job growth rate
  • 1,250

    Annual Projected Job Openings

    Ranks #12 in net job growth

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Typical College Majors

Majors that prepare Executive Secretaries and Executive Administrative Assistants:

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★ Number of granted degrees for degree type, All, is listed after the major.

Education Level

  • Doctorate or Professional Degree (0.7%)
  • Master's degree (3.5%)
  • Bachelor's degree (19.8%)
  • Associate's degree (14.3%)
  • Some college, no degree (32.6%)
  • High school diploma equivalent (26.8%)
  • Less than high school diploma (2.3%)

Percent of workers in this field

Colleges that Prepare

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Skills

People in this career often have these skills:

  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking - Talking to others to convey information effectively.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Service Orientation - Actively looking for ways to help people.
  • Coordination - Adjusting actions in relation to others' actions.

Knowledge

People in this career often know a lot about:

  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Abilities

People in this career often have talent in:

  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
  • Written Expression - The ability to communicate information and ideas in writing so others will understand.
  • Speech Recognition - The ability to identify and understand the speech of another person.
  • Near Vision - The ability to see details at close range (within a few feet of the observer).
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Activities: what you might do in a day

People in this career often do these activities:

  • Execute sales or other financial transactions.
  • Make travel, accommodations, or entertainment arrangements for others.
  • Prepare research or technical reports.
  • Maintain medical records.
  • Prepare documentation for contracts, transactions, or regulatory compliance.
  • Manage clerical or administrative activities.
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This page includes data from:

O*NET OnLine Career data: O*NET 24.1 Database by the U.S. Department of Labor, Employment and Training Administration (“USDOL/ETA”). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA

Occupation statistics: USDOL U.S. Bureau of Labor Statistics Occupational Employment Statistics

careeronestop logo Videos: CareerOneStop, USDOL/ETA and the Minnesota Department of Employment & Economic Development

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